TOWN OF FORT FRANCES

AGENDA - November 27, 2017

COMMITTEE OF THE WHOLE MEETING

Committee Room and Council Chambers, Civic Centre

(Session No. 107) 5:30 PM

1.

Call to Order

2.

Non-agenda items identified to be considered later in this meeting, both in-camera and in open meeting.

3.

Disclosure of pecuniary interest and the general nature thereof.

4.

In-Camera - None.

5.

Public Session Resumes in Council Chambers:

6.

Council Reports on Board & Committee Activity:

6.1

Mayor Roy Avis - Verbal Update

Councillor Doug Kitowski - Verbal Update

Councillor Ken Perry - Verbal Update

Councillor Paul Ryan - Verbal Update

7.

Consent Agenda:

7.1

Designate a Loading Zone - H & R Block (500 Block of Portage Avenue)

- approval of this report will agree to the recommendation of the Planning & Development Executive Committee to amend By-law 21/14 to reflect the proposed Loading Zone for H & R Block.

7.2

Designate Handicap Parking Zone in front of Service Canada

- approval of this report will agree to the recommendation of the Planning & Development Executive Committee to amend By-law 21/14 to reflect the proposed Handicap Parking Zone for Service Canada.

7.3

Zoning Amendment of 608 Scott Street from C2 Light Commercial to R2 Type Residential

- approval of this report will agree to the recommendation of the Planning & Development Executive Committee to amend the zoning designation of 604/608 Scott Street from C2 to R2, and further that a by-law amendment will be brought forward at the December 11, 2017 meeting which will finalize the application for Zoning by-law amendment.

7.4

Citizen Letters with concern to Section 3.31 in the Zoning By-law 03/14

- approval of this report will agree to the recommendation of the Planning & Development Executive Committee to support an amendment to zoning by-law 03/14, section 3.31 to be site-specific for setbacks from navigable and non-navigable watercourses, hazard lands and municipal surface drains, further that an amending by-law be brought forward at the December 11, 2017 meeting which will finalize the application for zoning by-law amendment.

7.5

Fort Frances Choraliers Sponsorship Opportunity

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to provide a $500.00 donation to the Choraliers for assistance with the costs of their Christmas performance.

7.6

Fort Frances Chamber of Commerce Tourism Grant

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee that the Fort Frances Chamber of Commerce request for a 2018 Tourism Advertising Grant be provided at the same level as 2017 in the amount of $2,833.00 and forwarded to the budget process.

7.7

OFSAA Provincial Curling Championships Funding Request

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to sponsor the OFSAA Curling Championship event as a Platinum sponsor in the amount of $3,000.00 to be donated in 2017.

7.8

Honeywell Energy Projects Financing

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee that the Honeywell Energy Project loans be combined, and the $1,577,050.66 principal be repaid on a five year amortization and term.

7.9

Part 3 of Modernizing Ontario's Municipal Legislation Act (Bill 68)

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to bring forward an amendment to our Procedural By-law as outlined in this report, and further that no action be taken regarding electronic voting at this time.

7.10

Purchase of Fortinet FortiGate 200E Firewalls

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to purchase two (2) Fortinet Fortigate 200E firewalls at an estimated cost of $10,867.48.

7.11

Request regarding Heaving of the Private Crossing at 100 Oakwood Road

- approval of this report will agree to the recommendation of the Operations & Facilities Executive Committee to take no action in regard to Mr. Brown's letter.

7.12

October 2017 Drinking Water Systems Monthly Summary

- approval of this report will agree to the recommendation of the Operations & Facilities Executive Committee to accept the October 2017 report prior to it being made available to the general public.

8.

Planning and Development Division:

8.1

Museum Universal Barrier Free Bathroom renovation, Front Door and Lockable Gate

- approval of this report will agree to the recommendation of the CBO/Municipal Planner to award the interior work at the Fort Frances Museum for a universal barrier free bathroom, front door equipped with barrier free hardware and a drop down gate limiting access to the Museum building for 24 hour access to the washroom area (pending direction by Council) for a price of $51,600.00 plus HST.

9.

Operations and Facilities Division:

9.1

Asset Management Roadmap Project Update Presentation (Crystal Tan, AMP Coordinator)

- this presentation will be received by Council.

9.2

Report No. 2 - Establishing 2018 Water & Sewer Rates

- approval of this report will agree to the recommendation of the Operations & Facilities Executive Committee to ensure that scenario #2 on Spreadsheet #1 is accepted as the rates for water and sewer for the 2018 year as summarized in the report.

10.

Information:

10.1

October 2017 Building Statistics

10.2

Fort Frances Wastewater Treatment Facility October 2017 Monthly Report

10.3

Aircraft Landings & Airport Fuel Sales as of November 20, 2017

10.4

Sewer & Water Data as of November 20, 2017

10.5

Tonnage at the Landfill Site as of November 20, 2017

11.

Non-agenda items:

12.

ADJOURNMENT