TOWN OF FORT FRANCES

AGENDA - March 26, 2018

COMMITTEE OF THE WHOLE MEETING

Committee Room and Council Chambers, Civic Centre

(Session No. 119) 5:30 PM

1.

Call to Order

2.

Non-agenda items identified to be considered later in this meeting, both in-camera and in open meeting.

3.

Disclosure of pecuniary interest and the general nature thereof.

4.

In-Camera:

4.1

The security of the Property of the municipality or local board:  Governance Update

4.2

Advice that is subject to solicitor-client privilege, including communications necessary for that purpose:  Potential Policy Implementation

4.3

A proposed or pending acquisition or disposition of land by the municipality or local board:  Land Inquiry

5.

Public Session Resumes in Council Chambers:

6.

Council Reports on Board & Committee Activity:

6.1

Mayor Roy Avis - Verbal Update

Councillor Doug Kitowski - Verbal Update

Councillor Ken Perry - Verbal Update

Councillor G. Paul Ryan - Verbal Update

7.

Consent Agenda:

7.1

FFHS Chem Free Grad Party Donation Request.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve a donation to the FFHS Chem Free Grad Committee in the amount of $975.30 for the 2018 chem free grad event taking place at the Memorial Sports Centre.

7.2

A. Werenko Late Vacancy Application Consideration Request.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to deny the request received from Mr. A. Werenko to consider a grace period for the late submission for his Application for Vacancy Rebate of property taxes.

7.3

Lame Duck Council.

- approval of this report will agree with the recommendation of the Administration and Finance Executive Committee to bring forward a by-law to delegate decision making authority for the four restricted matters of a Lame Duck Council to the CAO during the Lame Duck period which could begin on July 27th, 2018.

7.4

Policy Update review - Volunteer Firefighter Employment.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the Volunteer Firefighter Employment Policy.

7.5

2017 Capital Financing.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to allocate Contributions to Capital from Reserve Funds in the amount of $424,495.41 and Contributions to Capital in the amount of $37,651.09 from the General Operating Fund to finance 2017 Capital Fund expenditures as outlined in the report.

7.6

2017 Contributions to Reserve Funds.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the Waterworks & Sanitary Sewer Reserve Fund and that the General Operating surplus be transferred to Corporate Reserve Funds as outlined in the report.

7.7

P.O.A. Audited Statements for the year ending December 31, 2017.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to authorize acceptance of the Provincial Offences - Fort Frances Court Services Area Trust Fund audited financials for the year ended December 31, 2017 as prepared by BDO Canada LLP management, and further authorize payment for the invoice of $3,988.67 for services.

7.8

Airport Insurance April 1, 2018 to March 31, 2019.

- approval of this report will agree with the recommendation of the Administration and Finance Executive Committee to award Gillon's Insurance with the Airport Insurance for the term April 1, 2018 to March 31, 2019.

7.9

2018 Tax Ratios.

- approval of this report will agree with the recommendation of the Administration and Finance Executive Committee to authorize the use of the Revenue Neutral Tax Ratios for the 2018 Municipal Taxation as laid out in the report and further that a by-law be enacted, entitled a By-Law to Establish Tax Ratios for Prescribed Property Classes.

7.10

Sister Kennedy Centre Required to Waive Calendar Parking on Nelson Street.

- approval of this report will agree with the recommendation of the Planning and Development Executive Committee to authorize Calendar Parking be waived in the 400 and 500 blocks of Nelson Street during the Senior Games being held Tuesday, June 5th and Wednesday, June 6th, 2018

7.11

Award of Tender 18-OF-02 - Supply of Various Vehicles

-  approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee to award the purchase of one 1/2 ton crew cab four-wheel drive pickup truck to Sunset Country Ford at a cost of $34,115.00 plus applicable taxes; the purchase of one 3/4 ton crew cab four-wheel drive pickup truck to Jim MacDonald Motors at a cost of $38,601.00 plus applicable taxes; and one four-wheel drive SUV to Jim MacDonald Motors at a cost of $27,317.00 plus applicable taxes, and further that Mayor and Clerk be authorized to enter into a purchase agreement with both vendors.

7.12

2018 Provincial General Election - Polling Location - Letter of Intent.

- approval of this report will agree to the recommendation of the Community Services Executive Committee to authorize the Mayor and Clerk to execute the formal lease agreement forthcoming from Elections Ontario.

7.13

Rainy Lake Market Square Recommendations.

- approval of this report will agree with the recommendation of the Community Services Executive Committee to endorse the guidelines for the operations of the Rainy Lake Square for the 2018 season on a trial basis as outlined in the report and that the guidelines be assessed at the end of season prior for finalizing the 2019 user fees.

8.

Administration and Finance Division:

8.1

Councillor Ken Perry - KDMA Annual General Meeting Per Diem Claim.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve Schedule "F" Travel Statement - Mayor/Council Honorarium per diem claim in the total amount of $480.00 as submitted by Councillor Ken Perry for his attendance at the Kenora District Municipal Association (KDMA) Annual General Meeting representing the Rainy River District Municipal Association held in Ear Falls, Ontario from February 1-3, 2018. Further that a letter be written to RRDMA for consideration of per diems for the President of their association to attend events on their behalf.

9.

General:

9.1

AMO Conference - August 19-22, 2018 in Ottawa, ON

(this matter was deferred from February 26, 2018 meeting so that all Members of Council would be in attendance)

10.

Information:

10.1

Rainy River District Social Services Administration Board 2018 - Approved Budget & 2018 Approved Levy.

10.2

Fort Frances Fire & Rescue Service - February 2018 Report.

10.3

Ontario Clean Water Agency Fort Frances Wastewater Treatment Facility - February 2018 Monthly Report.

10.4

Operations and Facilities Division Sewer & Water Data for 2018 - updated March 19, 2018.

10.5

Operations and Facilities Division - 2017 Tonnage at Landfill Site - updated March 19, 2018.

10.6

Council Remuneration for 2017.

10.7

Complaint Register - February 2018

11.

Non-agenda items:

12.

ADJOURNMENT