TOWN OF FORT FRANCES

AGENDA -April 9, 2018

COMMITTEE OF THE WHOLE MEETING

Committee Room, Civic Centre

(Session No. 122) 5:30 p.m.

1.

Call to Order

2.

Non-agenda items identified to be considered later in this meeting, both in-camera and in open meeting.

3.

Disclosure of pecuniary interest and the general nature thereof.

4.

In-Camera:

4.1

The security of the municipality or local board - 2018 Moffat Family Fund Grant Allocation Recommendations.

4.2

Non agenda items.

5.

Public Session Resumes in Council Chambers:

6.

Council Reports on Board & Committee Activity:

6.1

Mayor Roy Avis - Verbal Update

Councillor John Albanese - Verbal Update

Councillor Wendy Brunetta - Verbal Update

Councillor June Caul - Verbal Update

7.

Consent Agenda:

7.1

Rescinding of By-Law 48/99 - (An agreement with the Fort Frances Tribal Area Health Authority for fire protection services).

- approval of this report will agree with the recommendation of the Administration and Finance Executive Committee to approve the rescinding of By-Law No. 48/99. (an agreement with the Fort Frances Tribal Area Authority for fire protection services).

7.2

District 1A Senior Games Committee Financial Request.

- approval of this report will agree with the recommendation of the Administration and Finance Executive Committee to approve a donation to the District 1A Senior Games Committee in the amount of $250.00 for the District 1A Senior Games to be held in Fort Frances on June 5th and 6th, 2018.

7.3

Fort Frances Canadian Bass Championship Requests.

- approval of this report will agree with the recommendation of the Administration and Finance Executive Committee which includes input from all Executive Committees to approve the request from the Fort Frances Canadian Bass Championship Committee as outlined in the report.

7.4

2017 Contribution to Reserve Funds.

- approval of this report will agree with the recommendation of the Administration and Finance Executive Committee to approve the allocation of 2017 surplus as follows: Corporate Vehicle/Equipment Reserve Fund - $50,000.00; Corporate Projects Reserve Fund - $450,000.00; Museum Projects Reserve Fund - $9,125.00 and Waterworks & Sanitary Sewer Reserve Fund - $652,955.74.

7.5

OPP Office Lease Agreement Audited Statements for the year ending December 31, 2017.

- approval of this report will agree with the recommendation of the Administration and Finance Executive Committee to authorize the acceptance of the OPP Office Lease Agreement audited financials for the year ending December 31, 2017 as prepared by BDO Canada LP  and authorize payment for the invoice in the amount of $1,629.01.

7.6

Update on Schedule A of By-Law No. 02/10-D.

- approval of this report will agree with the recommendation of the Administration and Finance Executive Committee:

1) That schedule A of By-law 02/10-D not be revised or updated at this time.

2) That administration prepare a letter to be forwarded to both to the Northwestern Ontario Municipal Association (NOMA) and Rainy River District Municipal Association (RRDMA) organizations suggesting that consideration should be given to revising their respective constitutions whereby the per diem allowance for any Council member representing NOMA and/or RRDMA organizations be covered by these organizations, instead of the existing practice of the individual Municipalities covering the per diem allowance for council members. This is a similar practice utilized by the Northwestern Public Health Unit.    

7.7

Request from Property Owners at 1212 Olde Shambles Road - Invoice Consideration.

- approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee to accept the information as presented herein and that no further action be taken.

7.8

Request from Economic Development Advisory Committee - Sewer and Water Installation Rates - Report 3.

- approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee to adopt the Quotation sheet in addition to the existing application form and that the current time and material plus 10% method for the installation of sewer and water services remains.

7.9

Award of Tender 17-OF-07 Phase 2 - 2018 Third Street Road Reconstruction.

-approval of this report will agree to the recommendation of the Operations and Facilities Executive Committee that:

1) Tender 17-OF-07 - 2017 Road Reconstruction, Watermain and Sewer Replacement Phase 2 be awarded to Bay City Contractors Inc. at an estimated Phase 1 cost of $2,183,666.80 which includes HST and a contingency allowance of $180,000.00;

2) That in the near future an open house public meeting be scheduled to ensure all property owners abutting the construction projects obtain first-hand knowledge on these projects and have the opportunity to ask any questions;

3) That Mayor and Clerk be authorized to execute the contract documents on behalf of the Town of Fort Frances and a authorizing by-law be prepared.

8.

Operations and Facilities Division:

8.1

Verbal Update on Capital Projects

9.

Information:

9.1

High Tonnage Railway Right-of-Way Information.

9.2

Building Department Stats Canada Report for the Month ending March 2018.

10.

Non-agenda items:

11.

ADJOURNMENT