TOWN OF FORT FRANCES

AGENDA - June 25, 2018

COMMITTEE OF THE WHOLE MEETING

Committee Room and Council Chambers, Civic Centre

(Session No. 130) 5:30 PM

1.

Call to Order

2.

Non-agenda items identified to be considered later in this meeting, both in-camera and in open meeting.

3.

Disclosure of pecuniary interest and the general nature thereof.

4.

In-Camera:

4.1

Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board:  Agency One Matters

4.2

A proposed or pending acquisition or disposition of land by the municipality or local board:  Portage Avenue North

4.3

A proposed or pending acquisition or disposition of land by the municipality or local board:  Property Update

5.

Public Session Resumes in Council Chambers:

6.

Council Reports on Board & Committee Activity:

6.1

Mayor Roy Avis - verbal update

Councillor Doug Kitowski - verbal update

Councillor Ken Perry - verbal update

Councillor G. P. Ryan - verbal update

7.

Consent Agenda:

7.1

Move Handicap Parking Stall in 300 BLK Scott Street (RBC)

- approval of this report will agree to the recommendation of the Planning & Development Executive Committee to authorize that an amendment by-law be prepared for signing by Mayor & Clerk.

7.2

Temporary Traffic Control By-law amendment for Mill Road Overpass Reconstruction

- approval of this report will agree to the recommendation of the Planning & Development Executive Committee to authorize that a by-law be prepared for signing by the Mayor & Clerk.

7.3

Watten Volunteer Fire Department

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to approve the Watten Fire Department donation in the amount of $300.00.

7.4

Memorandum of Understanding - Naloxone Agreement with the Northwestern Health Unit

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to authorize a Memorandum of Understanding be signed by the Mayor, and that a by-law be prepared accordingly.

7.5

Request for Reconsideration Minutes of Settlement (MOS) re:  Various

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to process the Minutes of Settlement for properties located at 5 Mile Dock Road West (2018); 731 Riverview Drive (2018); 1044 Cornwall Avenue North (2018); 512 Church Street (2018); 1210 Olde Shambles Rd (2018); 1287 Idylwild Drive (2018) as received.

7.6

Amended Property Assessment Notice re:  Various Properties

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to receive the Amended Property Assessment Notices for properties located at 1012 Victoria Avenue (2018); 1167 River Road West (2018); 1008 Walker Avenue (2018); 353 Scott Street (2018); 605 McIrvine Road (2018); 375 Scott Street (2018); 740 Sixth Street West (2018) for the 2018 taxation year as received from MPAC.

7.7

Addition of Modules for Financial Software

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to add eSend and Virtual City Hall modules, as components of the Microsoft Dynamics GP Diamond financial software with the amount of $30,690 shall be funded utilizing the Corporate Projects Reserve fund with the annual costs of $4620 funded through the treasury operating budget.

7.8

Collection (Accounts Receivable, Taxation and Water and Sewer) Policy Update

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to approve Policy Number 1.9 as presented.

7.9

Violence and Harassment Policy - Annual Review

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to approve the Workplace Violence and Workplace Harassment Policies.

8.

Operations and Facilities Division:

8.1

Verbal Update on Capital Projects

8.2

Drinking Water Quality Management System - Management Review

- approval of this report will agree to the recommendation of Administration that Council review the information and accept the six action items as outlined in the report.

9.

Information:

9.1

Fort Frances Fire & Rescue Service - May 2018 Report.

9.2

Town of Fort Frances (Operating) Summary for the Five Months Ending Thursday, May 31, 2018.

9.3

Town of Fort Frances Capital Financial Statement for the Five Months ending May 31, 2018.

9.4

Town of Fort Frances Water & Sewer Fund (Operating) Summary for the Five Months Ending Thursday, May 31, 2018.

9.5

May 2018 - Building Statistics

10.

Non-agenda items:

11.

ADJOURNMENT