TOWN OF FORT FRANCES

AGENDA - July 9, 2018

COMMITTEE OF THE WHOLE MEETING

Committee Room and Council Chambers, Civic Centre

(Session No. 131) 5:00 p.m.

1.

Call to Order

2.

Non-agenda items identified to be considered later in this meeting, both in-camera and in open meeting.

3.

Disclosure of pecuniary interest and the general nature thereof.

4.

In-Camera:

5.

Public Session Resumes in Council Chambers:

6.

Council Reports on Board & Committee Activity:

6.1

Mayor Avis - verbal update

Councillor Albanese - verbal update

Councillor Brunetta - verbal update

Councillor Caul - verbal update

7.

Consent Agenda:

7.1

Automatic Aid Agreement with the Townships of LaVallee, Emo and Chapple.

- approval of this report will agree with the recommendation of the Administration and Finance Executive Committee to approve entering into an Updated Automatic Aid Agreement with the Townships of LaVallee, Emo and Chapple and further that Mayor and Clerk be authorized to execute the agreement and authorizing by-law on behalf of the Corporation.

7.2

Automatic Aid Agreement with Couchiching First Nation.

- approval of this report will agree with the recommendation of the Administration and Finance Executive Committee to approve entering into an Updated Automatic Aid Agreement with Couchiching First Nation and further that Mayor and Clerk be authorized to execute the agreement and authorizing by-law on behalf of the Corporation.

7.3

Rainy Lake Square Parking Meters.

- approval of this report will agree with the recommendation of the Planning and Development Executive Committee to 1) approve the report as presented to approve a rate increase of $1.25 per hour to the current parking meter fee; 2) direct that an amendment to the User Fee by-law be prepared for execution by Mayor and Clerk; and 3) further that Administration be directed to bring forward an agreement with Global Payments for credit card services for the parking meters in the location of the Rainy Lake Square.

7.4

Front and Minnie Residential Development Site Plan Control Agreement and Permit.

- approval of this report will agree with the recommendation of the Planning and Development Executive Committee to allow the developer at 201 Minnie Avenue to be issued building permits for a three and four unit residential development and to enter into a Site Plan Agreement with the Town of Fort Frances and further that Mayor and Clerk be authorized to execute said agreement and authorizing by-law.

7.5

Community Museum Operating Grant 2018 (CMOG).

- approval of this report will agree with the recommendation of the Community Services Executive Committee to authorize submission of the 2018 Community Museum Operating Grant (CMOG) to the Ministry of Tourism, Culture and Sport with appropriate execution of the document.

7.6

Student Wages - Community Services Division.

- approval of this report will agree with the recommendation of the Community Services Executive Committee to sanction increasing the wage rate of a 'student' employee when they reach the age of 18 years old to $14.00 per hour to align with the Employment Standards Act.

7.7

Memorial Sports Centre - Hotel Guest Passes.

- approval of this report will agree with the recommendation of the Community Services Executive Committee to endorse the hotel guest pass program at a rate equivalent to the Adult resident rate in the user fee schedule and further that the User Fee By-Law be amended to respect the annual changes as approved by Council.

7.8

Sorting Gap Marina  - Use of Resolute Woodyard for Overflow Parking.

- approval of this report will agree with the recommendation of the Community Services Executive Committee to authorize endorsement of an indemnity agreement with Resolute Forest Products for the Sorting Gap Marina for use of the Shevlin Woodyard as overflow parking for boats and trailers during peak period demand time and further that Mayor and Clerk be authorized to execute the document on behalf of the Corporation.

7.9

Municipal Alcohol Policy.

- approval of this report will agree with the recommendation of the Community Services Executive Committee to endorse and adopt the Municipal Alcohol Policy as presented.

7.10

Award of RFP 18-OF-06 - Operations and Maintenance of the Town of Fort Frances Wastewater Treatment Facility.

- approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee to 1) Award RFP 18-OF-06 to Ontario Clean Water Agency for a 5 year term commencing January 1, 2019; and 2) authorize Mayor and Clerk to execute the agreement and authorizing by-law on behalf of the Corporation.

7.11

May 2018 Drinking Water Systems Monthly Summary Report.

- approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee to accept the May 20187 report prior to it being made available to the general public.

7.12

Geospatial Data Share Agreement with Ontario Provincial Police.

- approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee to enter into a geospatial data license agreement with the OPP; that Mayor and Clerk be authorized to execute the agreement and authorizing by-law on behalf of the Corporation; and further that the fees associated be waived.

7.13

Changes to the O.Reg 239/02 - Minimum Maintenance Standards for the Municipal Highways.

- approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee to receive the report as information.

7.14

Award of Tender 18-OF-09 - Reconstruction of the Sidewalk Along the 300 Block of Scott Street.

- approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee to 1) Award Tender 18-OF-09 to 1876118 Ontario Limited/Operating as Makkinga Contracting and Equipment Rentals for a total tender price of $408,434.00 plus applicable taxes and including $15,000.00 contingency; 2) the shortfall in the budget be funded from either the Corporate Projects Reserve Fund or through the year end surplus; and 3) that Mayor and Clerk be authorized to execute the agreement and authorizing by-law on behalf of the Corporation.

8.

Operations and Facilities Division:

8.1

Verbal Update on Capital Projects

9.

General:

9.1

Recommendations from Council Remuneration Committee.

- approval of this report will agree with the recommendation of the Council Remuneration Committee to approve the proposed changes to Council Remuneration.

10.

Information:

10.1

Ontario Clean Water Agency - Fort Frances Wastewater Treatment Facility - May 2018 Monthly Report.

10.2

Tonnage at the Landfill Site - Updated June 27, 2018.

10.3

Sewer and Water Data for 2018 - Updated June 27, 2018.

10.4

Airport Statistics - Updated June 27, 2018.

11.

Non-agenda items:

12.

ADJOURNMENT