TOWN OF FORT FRANCES

AGENDA - September 24, 2018

COMMITTEE OF THE WHOLE MEETING

Committee Room and Council Chambers, Civic Centre

(Session No. 135) 5:30 PM

1.

Call to Order

2.

Non-agenda items identified to be considered later in this meeting, both in-camera and in open meeting.

3.

Disclosure of pecuniary interest and the general nature thereof.

4.

In-Camera:

4.1

Personal Matters about an identifiable individual, including municipal or local board employees:  Governance Matter

5.

Public Session Resumes in Council Chambers:

6.

Council Reports on Board & Committee Activity:

6.1

Mayor Avis - Verbal Update

Councillor Albanese - Verbal Update

Councillor Brunetta - Verbal Update

Councillor Caul - Verbal Update

7.

Consent Agenda:

7.1

Request Letter from Mr. T. Ross - Construct a 10 Foot Fence.

- approval of this report will agree with the recommendation of the Planning and Development Executive Committee to approve the building of a 9 foot maximum height fence for this location.

7.2

Tour de Fort Sponsorship Request.

-  approval of this report will agree with the recommendation of the Administration and Finance Executive Committee to approve a Tour de Fort Sponsorship at the Silver level in the amount of $500.00 for 2018.

7.3

Royal Canadian Legion Manitoba/NW Ontario Command Advertising.

- approval of this report will agree with the recommendation of the Administration and Finance Executive Committee to approve an advertisement of a 1/10 page (Business Card) size in the "Military Recognition Book" in the amount of $205.00.

7.4

Doug Brown, CAO - Purchase Card Expenses.

-  approval of this report will agree with the recommendation of the Administration and Finance Executive Committee to approve the purchase card expense claim in the total amount of $2,982.62 as submitted by Doug Brown, CAO for the periods July 6 to August 6 and August 6 to September 6, 2018.

7.5

Collections (Accounts Receivable, Tax, Water & Sewer) - Policy 1.9

- approval of this report will agree with the recommendation of the Administration and Finance Executive Committee that the Collections (Accounts Receivable, Tax Water & Sewer) - Policy 1.9 continue to be adhered to and that an announcement be placed on the Town website as outlined in the report.

7.6

Fibre Network Agreement with TBay Tel.

-  approval of this report will agree with the recommendation of the Administration and Finance Executive Committee to enter into a five (5) year agreement with Tbaytel to provide Fibre network services to the Town of Fort Frances.

7.7

Request for Landfill Use - Naotkamegwanning First Nation.

- approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee that

1) the Town engages with the Ministry of the Environment and Climate Change (MOECC); and

2) the Town enters into an agreement if able to do so to provide landfill and recycle services to the Community of Naotkamegwanning (Whitefish Bay) First Nation.

7.8

July 2018 Drinking Water Systems Monthly Summary Report.

- approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee to accept the July 2018 report prior to it being made available to the general public.

7.9

August 2018 Drinking Water Systems Monthly Summary Report.

-  approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee to to accept the August 2018 report prior to it being made available to the general public.

7.10

Local Improvement Fees - Water Service Connections Kings Highway from Pit Road #1 and Pit Road #2.

-  approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee that fees can not be charged to the property owners fronting Kings Highway from Pit Road #1 to Pit Road #2 to tie into the watermain along Kings Highway, other than the costs associated with the service installation.

7.11

Tender 18-OF-11 - Three (3) Year Equipment/Vehicle Rental.

-  approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee to ensure that the hourly rental rates for Construction Equipment and Vehicles are in place for a three (3) year period until September 12, 2021 as tendered and as laid out in the report.

7.12

Strategic Plan Item 42 - Investigation of Green Space Plan.

-  approval of this report will agree with the recommendation of the Operations and Facilities Executive Committee to ensure that greenspace changes as described per Strategic Plan item #42, and the addition additional labour be considered as part of the  2019 budget process.

8.

Operations and Facilities Division:

8.1

Verbal Update on Capital Projects

9.

General:

9.1

Municipal Accommodation Tax

- approval of this report will agree to the recommendation of the Economic Development Advisory Committee to impose a Municipal Accommodation Tax on January 1, 2019 as outlined in the report.

10.

Information:

10.1

350 Pit Road - Severance to Enlarge Lot 15 Pit Road.

10.2

1525 Colonization Road West - Consent for a New Residential Lot.

10.3

Town of Fort Frances Capital Financial Statement for Eight Months Ending Friday, August 31, 2018.

10.4

Town of Fort Frances General Fund (Operating) Summary for Eight Months Ending Friday, August 31, 2018.

10.5

Town of Fort Frances Water and Sewer Fund (Operating) Summary for Eight Months Ending Friday, August 31, 2018.

10.6

Fire & Rescue Services - August 2018 Report.

10.7

Building Department - Stats Canada Report - Town of Fort Frances - August 2018.

10.8

Operations and Facilities Division - Environmental Area - Operations Statistics - May 2018.

10.9

Operations and Facilities Division - Environmental Area - Operations Statistics - June 2018.

10.10

Fort Frances Airport Statistics as of September 12, 2018.

10.11

Sewer and Water Data for 2018 - updated September 12, 2018.

10.12

September 2018 Fort Frances Museum & Cultural Centre Newsletter - Issue #27.

11.

Non-agenda items:

12.

ADJOURNMENT