TOWN OF FORT FRANCES

AGENDA - October 9, 2018

COMMITTEE OF THE WHOLE MEETING

Committee Room and Council Chambers, Civic Centre

(Session No. 136) 5:30 PM

1.

Call to Order

2.

Non-agenda items identified to be considered later in this meeting, both in-camera and in open meeting.

3.

Disclosure of pecuniary interest and the general nature thereof.

4.

In-Camera:

5.

Public Session Resumes in Council Chambers:

6.

Council Reports on Board & Committee Activity:

6.1

Mayor Avis - Verbal Update

Councillor Kitowski - Verbal Update

Councillor Perry - Verbal Update

Councillor Ryan - Verbal Update

7.

Consent Agenda:

7.1

Letter dated Sept 20th, 2018 from Ahlan & Judith Johanson

- approval of this report will agree to the recommendation of the Planning & Development Executive Committee to accept this letter as information and that no further action be taken.

7.2

Traffic Control By-law 21/14 Amendment H

- approval of this report will agree to the recommendation of the Planning & Development Executive Committee to approve the recommendation as presented and authorize that an amending by-law be prepared for signing by Mayor & Clerk.

7.3

Request letter from Mr. T. Ross - construct a 10 foot fence

- approval of this report will agree to the recommendation of the Planning & Development Executive Committee to approve a 9 foot over height fence in the rear yard only for this property; and further that Administration conduct a review of the Fence By-law.

7.4

Amendment to Site Plan Control Agreement for 810-840 King's Highway

- approval of this report will agree to the recommendation of the Planning & Development Executive Committee to amend the Borderland Hotel Inc. Site Plan Control Agreement (By-law 41/08), and that the Planning & Development department will work with Borderland Hotel Inc. as outlined in the report, and further that the Mayor and Clerk be authorized to execute said agreement.

7.5

Funding Application for Economic Development Feasibility Study for Two Properties Recently Acquired by the Town of Fort Frances

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to submit the funding applications and once approved, the Mayor and Clerk be authorized to execute funding agreements with FedNor and Rural Economic Development Program as outlined in the report.

7.6

Upcoming Committee and Council Meeting Dates for 2019

- approval of this report will agree with the recommendation of the Administration & Finance Executive Committee to adopt the Committee of the Whole and Council meeting dates for the period January 2019 to December 2019 as attached to this report.

7.7

Doug Brown, CAO - Travel Expense Claim - NWO CAO Group OMAA/FedNor Roundtable

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to approve the travel expense claim in the total amount of $191.43 as submitted by D. Brown, CAO for his travel to Thunder Bay.

7.8

Renewal of Municipal Insurance 2018-2019

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to renew the Municipal Insurance with Frank Cowan Company for the period November 1, 2018 to November 1, 2019 in the amount of $198,351 plus applicable taxes.

7.9

Request from the Municipality of Emo for Recycle Services

- approval of this report will agree to the recommendation of the Operations & Facilities Executive Committee to enter into an agreement with the Township of Emo for handling, transportation and processing of their blue box materials at the Town of Fort Frances Transfer Station.

7.10

Award of Tender 18-OF-08 - Heavy Duty Tandem Drive Articulated Grader

- approval of this report will agree to the recommendation of the Operations & Facilities Executive Committee to award tender 18-OF-08 to Toromont Cat for a total tender price of $316,400.00 inclusive of HST.

7.11

Changes to the Minimum Maintenance Standards - Staffing Requirements

- approval of this report will agree to the recommendation of the Operations & Facilities Executive Committee as outlined in the report.

7.12

Adult Shinny Email - Bill Morrison, George Harnett

- approval of this report will agree to the recommendation of the Community Services Executive Committee to sanction an adult shinny user fee of $3/person during non-prime time hours.

7.13

Youth Centre - Elaine Fischer, Northwestern Health Unit

- approval of this report will agree to the recommendation of the Community Services Executive Committee to agree in principle for potential in-kind use of the East End Hall to operate a drop-in centre pilot program for local youth.

7.14

Senior Active Living Centre Transfer Payment Agreement - Fort Frances Senior Centre

- approval of this report will agree to the recommendation of the Community Services Executive Committee to endorse the Ontario transfer payment agreement for Seniors Active Living Centres Program at the Fort Frances Seniors Centre and authorize appropriate execution of the agreement.

7.15

Email received - Cynthia Donald - Canada Day Fundraiser Request

- approval of this report will agree to the recommendation of the Community Services Executive Committee to approve use of the East End Hall by the Canada Day Committee at no charge on the dates requested.

7.16

Fort Frances Senior Centre Board of Management - Facility Acquisition

- approval of this report will agree to the recommendation of the Community Services Executive Committee to receive the report with no further action at this time.

8.

Administration and Finance Division:

8.1

Councillor Ken Perry NOMA Board Meeting & FedNor Round Table Meeting Per Diem Claims

- approval of this report will agree to the recommendation of Administration to approve the per diem claim in the amount of $320.00 as submitted by Councillor Perry for his attendance at the NOMA Board Meeting and FedNor Roundtable held in Thunder Bay on September 18 & 19, 2018.

8.2

Councillor Wendy Brunetta NOMA Board Meeting & FedNor Round Table Meeting Per Diem Claims

- approval of this report will agree to the recommendation of Administration to approve the per diem claim in the amount of $320.00 as submitted by Councillor Brunetta for her attendance at the NOMA Board Meeting and FedNor Roundtable held in Thunder Bay on September 18 & 19, 2018.

9.

Operations and Facilities Division:

9.1

Verbal Update on Capital Projects

10.

Information:

10.1

2019 OPP Municipal Policing Annual Billing Statement.

10.2

2018 Tonnage at Landfill Site - updated September 25, 2018

11.

Non-agenda items:

12.

ADJOURNMENT