TOWN OF FORT FRANCES

AGENDA - November 26, 2018

COMMITTEE OF THE WHOLE MEETING

Committee Room and Council Chambers, Civic Centre

(Session No. 139) 5:30 PM

1.

Call to Order

2.

Non-agenda items identified to be considered later in this meeting, both in-camera and in open meeting.

3.

Disclosure of pecuniary interest and the general nature thereof.

4.

In-Camera:

4.1

Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local boards:  Agency One Matters

5.

Public Session Resumes in Council Chambers:

6.

Council Reports on Board & Committee Activity:

6.1

Mayor R. Avis - Verbal Update

Councillor D. Kitowski - Verbal Update

Councillor K. Perry - Verbal Update

Councillor G. P. Ryan - Verbal Update

7.

Consent Agenda:

7.1

Fort Frances Meals on Wheels Request for 2019 Funding.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to refer the Fort Frances Meals on Wheels funding request of $22,000.00 to the 2019 budget process.

7.2

Radio Season's Greetings Request.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to purchase twenty-six 15 second Holiday Greetings to be aired on 93.1 the Border from December 19 to 31, 2018 at a cost of $249.00 plus hst.

7.3

Rainy River District Women's Shelter of Hope Support Request.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to provide a letter to the Rainy River District Women's Shelter of Hope for support of this endeavor in principle, and to advise that the charity rebate of 40% is available for organizations that are taxable and charitable.

7.4

2019 User Fee - Administration and Finance

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee that the 2019 Administration and Finance User Fees be approved.

7.5

2019 Emergency Services User Fees and Charges.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the 2019 User Fees and Charges for the Emergency Services.

7.6

Officers and Signing Authority.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to authorize amendments to the Officers and Signing Officers of the Corporation of the Town of Fort Frances as outlined in the report.

7.7

Traffic Control By-law 21/14 - amendment I

- approval of this report will agree to the recommendation of the Planning & Development Executive Committee to approve the recommendation as presented and further authorize that an amending by-law be prepared for signing by Mayor & Clerk.

7.8

Second Request Letter from Mr. T. Ross - construct an Over Height Fence

- approval of this report will agree to the recommendation of the Planning & Development Executive Committee to approve a 9-foot over height fence in the rear yard only for this property.

7.9

SPCA amendment for required 6-foot fence height for RRDSSAB 8-plex Project

- approval of this report will agree to the recommendation of the Planning & Development Executive Committee to adhere to the original Site Plan Control Agreement at 1301 Elizabeth St. between the Town of Fort Frances and the Rainy River District Social Services Administration Board, thus ensuring that the 6-foot high buffer fence between single and multi-residential properties will continue to be a requirement.

7.10

Site Plan Control Agreement for 335 Scott Street

- approval of this report will agree to the recommendation of the Planning & Development Executive Committee to agree to enter into a Site Plan Control Agreement with Good Day Wholesalers (Crozier) Ltd. and have the 335 Scott Street building demolished and re-purpose the land into parking for the Sleepy Owl Motel and furthermore such said agreement to be executed by the Mayor & Clerk.

7.11

2019 Planning & Development Dept. User Fees & Charges

- approval of this report will agree to the recommendation of the Planning & Development Executive Committee to endorse the 2019 proposed user fees as outlined in this report.

7.12

Letter dated November 1, 2018 from Community Living re: Accessibility Ramp

- approval of this report will agree to the recommendation of the Operations & Facilities Executive Committee to ensure that the costs for the ramp be borne by Community Living Fort Frances and District and further that a deferred payment plan be considered by Community Living.

7.13

Sanitary Capacity Study of Scott Street Sanitary Sewer Main and White Pine Lift Station

- approval of this report will agree to the recommendation of the Operations & Facilities Executive Committee as outlined in the report.

7.14

October 2018 Drinking Water Systems Monthly Summary Report

- approval of this report will agree to the recommendation of the Operations & Facilities Executive Committee to accept the October 2018 report prior to it being made available to the general public.

7.15

2019 Operations & Facilities Division User Fees & Charges

- approval of this report will agree to the recommendation of the Operations & Facilities Executive Committee as outlined in this report.

8.

Community Services Division:

8.1

2019 Community Services User Fee Schedule

- approval of this report will endorse in principle the 2017 Community Services User fees as presented with a 2.6% increase except for those noted in this report.

9.

Information:

9.1

Fort Frances Fire & Rescue Service - October 2018 Report.

9.2

Operations & Facilities Division - Environmental Area - Operations Statistics (October 2018)

9.3

Complaint Register - October 2018

10.

Non-agenda items:

11.

ADJOURNMENT