TOWN OF FORT FRANCES

AGENDA - January 14, 2019

COMMITTEE OF THE WHOLE MEETING

Committee Room and Council Chambers, Civic Centre

(Session No. 003) 5:30 PM

1.

Call to Order

2.

Non-agenda items identified to be considered later in this meeting, both in-camera and in open meeting.

3.

Disclosure of pecuniary interest and the general nature thereof.

4.

In-Camera:

4.1

Labour relations or employee negotiations:  Personnel Matter

4.2

Personal matters about an identifiable individual, including municipal or local board employees:  Appointment to Board/Committees

4.3

A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board; more specifically Property Matter Verbal Update.

4.4

Litigation or Potential Litigation, including matters before administrative tribunals, affecting the municipality or local board:  Agency One Matters

5.

Public Session Resumes in Council Chambers:

6.

Council Reports on Board & Committee Activity:

6.1

Mayor J. Caul - Verbal Update

Councillor D. Judson - Verbal Update

Councillor J. McTaggart - Verbal Update

Councillor R. Wiedenhoeft - Verbal Update

7.

Consent Agenda:

7.1

Municipal Reporting Burden.

- approval of this report will agree with the recommendation of the Administration & Finance Executive Committee to continue to monitor that matter and to stay abreast of any reporting recommendations brought forward by the Ministry of Municipal Affairs and AMCTO.

7.2

Request from the Choraliers

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee and the Community Services Executive Committee to provide a $500.00 donation to the Choraliers for assistance with the costs of their Christmas performance.

7.3

Proposed New Intern Position in Information Technology Department.

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to authorize securing of the necessary funding to hire a intern position in the Information Technology Department.

7.4

Policy Update - WHMIS Compliance - Policy 5.33 and

Policy Update - Critical Injury Reporting  and Investigation - Policy 5.6.- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the updates to the WHMIS Compliance and Critical Injury Reporting and Investigation policies.

7.5

2019 Temporary Borrowing to Meet Current Expenditures

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to authorize the preparation of a by-law for temporary borrowing in the amount of $4,000,000.00 to meet 2019 expenditures.

7.6

Interim Tax Levy for 2019

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to authorize that the Interim Tax Levy By-law for 2019 be brought forth.

7.7

Ontario Cannabis Retail.

- approval of this report will agree to the recommendation of the Planning and Development Executive Committee to:

1) pass a resolution allowing cannabis retail stores in the Town of Fort Frances and direct Administration to provide written notice to the AGCO notifying of the Municipalities decision to opt-in to allow retail cannabis stores by January 22, 2019 and

2) defer development of a Municipal Retail Sales Policy for Recreational Cannabis to a later date.

7.8

2019 Capital Purchase of Sidewalk Sanding Attachment.

- approval of this report will agree to the recommendation of the Operations & Facilities Executive Committee to approve the tendering of the capital purchase of a sidewalk sander and sweeper attachment for the Trackless Sidewalk Machine in advance of the approval of the 2019 Capital Budget at an estimated cost of $40,000.00.

7.9

Columbarium Construction at Riverview Cemetery.

- approval of this report will agree to the recommendation of the Operations & Facilities Executive Committee to ensure the following:

1. That the construction of a columbarium foundation as presented in the 2019 Capital Budget be given a high priority and the allocation increased to include the tendering of the stone structure;

2. That no niche pre-sales be entertained at least until the structure has been tendered and awarded.

7.10

November 2018 Drinking Water Systems Monthly Summary Report.

- approval of this report will agree with the recommendation of the Operations & Facilities Executive Committee to accept the November 2018 report prior to it being made available to the general public.

7.11

Redundant Score Clock ('52 Arena).

- approval of this report will agree to the recommendation of the Community Services Executive Committee to declare the old ’52 Canadian scoreboard that is no longer in use as redundant to Town operations and endorse the procedure as laid out in the report for the removal and disposal of the asset.

8.

Administration and Finance Division:

8.1

Councillor Douglas Judson Council Orientation Per Diem

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to approve the per diem claim in the amount of $400.00 as submitted by Councillor Judson for his attendance at the Council Orientation Session on November 21-23, 2018.

8.2

Councillor Rick Wiedenhoeft Council Orientation Per Diem

- approval of this report will agree to the recommendation of the Administration & Finance Executive Committee to approve the per diem claim in the amount of $400.00 as submitted by Councillor Wiedenhoeft for his attendance at the Council Orientation Session on November 21-23, 2018.

9.

Information:

9.1

Building Statistics - November & December 2018

9.2

Post-Election Accessibility Report

9.3

Fort Frances Fire & Rescue Service - November & December 2018 reports

9.4

Letter from Ministry of Finance re: High-tonnage tax rate for Railway Right-of-way

9.5

Financial Indicator Review & Municipal Financial Profiles (based on 2017 Financial Information Return)

9.6

Fort Frances Wastewater Treatment Facility - November 2018 Monthly Report.

9.7

Sewer and Water Data for 2018 - updated December 24, 2018.

9.8

Landfill Statistics as of December 24, 2018.

9.9

Airport Statistics - Airport Landings and Fuel Sales as January 4, 2019.

10.

Non-agenda items:

11.

ADJOURNMENT