TOWN OF FORT FRANCES

AGENDA - March 25, 2019

COMMITTEE OF THE WHOLE MEETING

Committee Room and Council Chambers, Civic Centre

(Session No. 012) 5:30 PM

1.

Call to Order

2.

Non-agenda items identified to be considered later in this meeting, both in-camera and in open meeting.

3.

Disclosure of pecuniary interest and the general nature thereof.

4.

In-Camera:

4.1

Personal matters about an identifiable individual, including municipal or local board employees:  Potential Organization Restructuring

4.2

Personal matters about an identifiable individual, including municipal or local board employees;  Appointments to Boards & Committees

4.3

A proposed or pending acquisition or disposition of land by the municipality or local board:  Portage Avenue Property

4.4

Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board:  Agency One Update

5.

Public Session Resumes in Council Chambers:

6.

Council Reports on Board & Committee Activity:

6.1

Mayor J. Caul - Verbal Update

Councillor D. Judson - Verbal Update

Councillor J. McTaggart - Verbal Update

Councillor R. Wiedenhoeft - Verbal Update

7.

Consent Agenda:

7.1

Pre-Approved Capital Purchase of Two Sets of Bunker Gear.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the capital purchase of two sets of Bunker Gear in the amount of $3,690.06.

7.2

Tender 19-AF-02 - Triple Combination Custom Pumper Fire Truck.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to award Tender No. 19-AF-02 to Fort Garry Fire Trucks in the total net amount of $600,820.55.

7.3

Uncollectible Accounts Receivable Customer Accounts.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the write-off of Customers Accounts Receivable balances owing in the total amount of $319.04.

7.4

Pre-Approved Capital Purchase of Computer Hardware.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the purchase of computer hardware for $10,000 ahead of the 2019 capital budget approval.

7.5

2018 Capital Financing.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to allocate Contributions to Capital from Reserve as outlined in the report.

7.6

Land Sales Contributions to Reserve Funds.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the allocation of the 2018 land sales revenue as Contributions to Reserve Funds in the total amount of $236,902 for the December 31, 2018 year end as laid out in the report.

7.7

2018 Contributions to Reserve Funds.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the Water and Sewer Fund surpluses transfer to the Waterworks & Sanitary Sewer Reserve Fund and that the General Operating surplus be transferred 100% to Corporate Vehicle & Equipment Reserve Fund for the 2018 year end. Further that the actual transfer amounts be reported to Council when the amounts are know.

7.8

Award Request for Proposal (RFP) 18-AF-14.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to award the RFP to HTFC once all funding from senior levels of government is secured as outlined in the report.

7.9

Re-zoning Application for 316 Victoria Avenue

- approval of this report will agree to the recommendation of the Planning & Development Executive Committee to allow the site specific Zoning by-law designation changes and further to prepare the necessary by-law to change the zoning designation from Institutional to Residential R2 at the next Council meeting.

8.

Administration and Finance Division:

8.1

Councillor Andrew Hallikas - Training Travel Expense and Per Diem.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the Travel Expense and Per Diem claims in the amount of $433.00 as submitted by Councillor Andrew Hallikas for his attendance at the "As a Member of Council what you need to know" and "Land Use Planning: Beyond the Basics" Training in Thunder Bay on March 6th and 7th, 2019.

8.2

Councillor Michael Behan - Training Travel Expense and Per Diem.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the Travel Expense and Per Diem claims in the amount of $513.00 as submitted by Councillor Michael Behan for his attendance at the "As a Member of Council what you need to know" and "Land Use Planning: Beyond the Basics" Training in Thunder Bay on March 6th and 7th, 2019.

8.3

Councillor Wendy Brunetta - Training Travel Expense and Per Diem.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to  approve the Travel Expense and Per Diem claims in the amount of $513.00 as submitted by Councillor Wendy Brunetta for her  attendance at the "As a Member of Council what you need to know" and "Land Use Planning: Beyond the Basics" Training in Thunder Bay on March 6th and 7th, 2019.

8.4

Councillor John McTaggart - Training Travel Expense and Per Diem.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the Travel Expense and Per Diem claims in the amount of $571.05 as submitted by Councillor John McTaggart for his attendance at the "As a Member of Council what you need to know" and "Land Use Planning: Beyond the Basics" Training in Thunder Bay on March 6th and 7th, 2019.

8.5

Councillor Rick Wiedenhoeft - Training Travel Expense and Per Diem.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the Travel Expense and Per Diem claims in the amount of $829.72 as submitted by Councillor Rick Wiedenhoeft for his attendance at the "As a Member of Council what you need to know" and "Land Use Planning: Beyond the Basics" Training in Thunder Bay on March 6th and 7th, 2019.

8.6

Councillor Douglas Judson - Training Travel Expense and Per Diem.

- approval of this report will agree to the recommendation of the Administration and Finance Executive Committee to approve the Travel Expense and Per Diem claims in the amount of $433.00 as submitted by Councillor Douglas Judson for his attendance at the "As a Member of Council what you need to know" and "Land Use Planning: Beyond the Basics" Training in Thunder Bay on March 6th and 7th, 2019.

9.

Operations and Facilities Division:

9.1

2018 Drinking Water Systems Annual Report - Schedule 22

- approval of this report will agree to the recommendation of the Operations & Facilities Executive Committee to accept the Schedule 22 report and MOE Inspection Report and further acknowledge staff of the drinking water system for their hard work.

10.

Information:

10.1

Council Remuneration and Expenses.

10.2

Fire and Rescue Service - February 2019 Report.

10.3

Ontario Municipal Partnership Fund (OMPF) 2019 Allocation Notice.

10.4

Fort Frances Wastewater Treatment Facility February 2019 Monthly Report

10.5

2019 Tonnage at Landfill Site

10.6

Aircraft Statistics 2019

10.7

Maintenance Summary for February 2019

11.

Non-agenda items:

12.

ADJOURNMENT